Fire Department Payroll Software
Accurate timesheets and payroll built for fire service pay rules
What is Fire Department Payroll Software?
Fire department payroll involves complexities that generic payroll systems cannot handle — FLSA 7(k) exemptions, Kelly day adjustments, shift differential pay, and overtime calculations that vary by rank and assignment. Station Boss handles all of it natively.
Timesheets populate automatically from the shift schedule. When personnel work overtime, pick up an open shift, or swap with another member, the hours adjust in real time. Leave requests deduct from tracked balances, and special assignments like acting officer pay or hazmat stipends layer on top.
Pay period management, payroll adjustments, and exportable reports give administrators everything they need to hand clean data to their payroll processor or municipality finance department. No more reconciling spreadsheets against the schedule at the end of every pay period.
Key Capabilities
Automatic Timesheet Generation
Timesheets build themselves from the shift schedule. Overtime, swaps, and leave adjustments are reflected automatically without manual entry.
Leave Management
Track vacation, sick, comp time, and custom leave types. Balances accrue automatically based on rules you configure. Personnel submit requests from their phone.
Pay Period Administration
Define pay periods — weekly, bi-weekly, or semi-monthly. Lock completed periods to prevent changes and generate reports for payroll processing.
Payroll Adjustments
Add bonuses, deductions, stipends, and corrections to any time entry. Each adjustment is logged with a reason and approver for audit purposes.
Special Assignments
Track acting officer, hazmat, paramedic, and other special duty assignments with their associated pay differentials.
Benefits
- ✓
Eliminate Timesheet Errors
Automatic timesheet generation from the schedule removes the manual entry that causes payroll discrepancies.
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Fire-Service Pay Rules
FLSA 7(k), shift differentials, Kelly day adjustments, and rank-based overtime rules are built in — not bolted on.
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Streamline Pay Processing
Export clean payroll data in formats your finance department or payroll processor can consume directly.
How It Works
- 1
Configure Pay Rules
Set up overtime thresholds, leave accrual rates, pay differentials, and FLSA exemption parameters for your department.
- 2
Timesheets Auto-Populate
As shifts are worked, swapped, and adjusted, timesheets update in real time with accurate hours and pay codes.
- 3
Review and Adjust
Supervisors review timesheets, add adjustments, and approve entries before the pay period closes.
- 4
Export for Payroll
Generate payroll reports and export data for your finance department. Lock the pay period to prevent further changes.
Frequently Asked Questions
- Does it calculate FLSA overtime for fire departments?
- Yes. Station Boss supports FLSA 7(k) work period exemptions with configurable thresholds for 7-day through 28-day work periods.
- Can leave accrue automatically?
- Yes. Configure accrual rates and schedules for each leave type. Balances update automatically at the intervals you set.
- Does it integrate with external payroll systems?
- Station Boss exports payroll data in CSV and standard formats that can be imported into most payroll processors and municipal finance systems.
Ready to see Fire Department Payroll Software in action?
Start your free trial today and experience every feature Station Boss has to offer. No credit card required.