Station Boss - Fire Department Software RFP Template
Last updated: 2026-05-11

1. Department Overview
- Department name:
- Department type:
- Stations:
- Personnel:
- Current software:
- Current reporting process:

2. Required Software Capabilities
- Fire RMS and incident records
- NERIS-ready incident reporting
- Dispatch console and notifications
- Scheduling and availability
- Training records and certifications
- Personnel management
- Preplans and inspections
- Equipment, inventory, and maintenance
- Documents, forms, and reporting
- Mobile access

3. Implementation Requirements
- Setup timeline
- Data migration plan
- User training plan
- Go-live support
- Ongoing support process

4. Security and Administration
- User roles and permissions
- Audit trail
- Data export
- Backup and retention practices
- Support response expectations

5. Pricing Response
- Base subscription
- Included modules
- Required add-on modules
- Setup fee
- Migration fee
- Training fee
- Support fee
- Contract length
- Renewal increases
- Cancellation terms

6. Scoring Criteria
- Required functionality
- NERIS readiness
- Ease of use
- Implementation plan
- Support model
- Total cost
- Contract flexibility